For years, managing instructions for use has been treated as a printing, storage and distribution problem: a document to prepare, approve, print, insert into the package and update when needed.
But for companies operating in regulated sectors, the real issue is more concrete: cutting paper and recurring costs without losing control, traceability and documentation compliance.
That need is what Scan & Care was built for: a SaaS portal designed to help pharmaceutical, cosmetic and medical device companies publish, update and govern digital IFUs, leaflets and manuals more efficiently, sustainably, traceably and in line with sector regulations.
The hidden cost of paper printing
Every paper leaflet or manual costs roughly €0.01 to €0.10 per copy, depending on format, quantity, languages and supplier. The unit cost tends to fall as volume grows, but no company prints just one copy: it prints for every product, every batch, every market, every update.
Even when the unit cost falls, the total cost stays significant: it adds up across products, batches, markets and updates. The real cost of paper isn't just printing — it's also reprints, copies that become obsolete, regulatory updates, languages, markets, logistics, packaging and the internal time spent keeping track of it all.
Estimate your annual paper cost
Enter your company's indicative figures to get a sense of the recurring cost of printing paper IFUs, leaflets and manuals.
Indicative simulation based on the figures entered (packages × cost per copy × products × languages × (1 + additional annual reprints)). This is not a quote.
Not a PDF online. A controlled system behind the QR code
Putting a leaflet online by itself risks just moving the problem: from paper to a PDF hosted somewhere, with a link to keep updated and the doubt that someone is reading the wrong version. For a regulated company, the point isn't just reducing paper — it's reducing paper while keeping control, traceability and documentation compliance.
Upload and govern the document
Every IFU, leaflet or manual is uploaded, versioned and managed inside the portal, not left scattered in a random file.
Generate the linked QR code
The QR code printed on the package doesn't point to a static file: it points to a controlled access point for the correct, up-to-date documentation.
Update without reprinting everything
When an IFU changes, you update the document in the portal while keeping order, versions and traceability — without reprinting the entire batch.
A SaaS portal, not a long project
Getting started doesn't require a long or expensive project. Scan & Care allows self-service onboarding: create your user, register your first products, upload documentation, generate QR codes and see right away how the move from paper to digital works.
Self-service onboarding
Create your user and be operational on your own, with no waiting or setup projects.
Product registration
Register your products and attach the correct documentation to each one.
Document upload
Upload IFUs, leaflets and manuals, including multiple languages per product.
QR code generation
Generate the QR code linked to the correct document, ready for the package.
Multi-language management
Manage document versions and languages from a single environment.
12-month free plan
Free for 12 months, up to 5 products, with multi-language documentation up to 5 languages per product.
At the end of the 12 months, you can move to a paid plan to keep your published IFUs active and working.
Free vs Paid: try it, then scale
The free plan lets you validate the operating flow on a first real scope. The paid plan is for operational continuity and professional use at scale, including validation documents.
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12 months of free use
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Self-service onboarding
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5
Manageable products
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5
Languages per product
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QR code generation
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Try the real operating flow
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Validation documents not included
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Operational continuity for published IFUs
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More products, documents and languages depending on plan
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Professional use at scale
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Validation documents available in the portal
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Greater support for quality, regulatory and audit needs
Validation documents required by notified bodies or other authorities are available in the portal only for users on paid plans.
Built for regulated environments
Compliance
A digital environment designed for regulated processes and sector documentation compliance.
- Built for regulated processes and document traceability
- Suited to the needs of pharmaceutical, cosmetic and medical device companies
- Versioning and governance of document updates
Traceability
Every published document stays linked, updatable and traceable over time.
- Controlled access to documentation
- History of published versions
- QR code always linked to the correct version
Sustainability
Less printed paper means less waste and lower environmental impact.
- Less paper, fewer reprints and obsolete copies
- Less paper-related logistics and packaging
- Less manual work at every update
The most useful proof is the portal at work
For anyone managing regulated documentation, the most convincing proof isn't a catchy line: it's seeing the process hold up in practice.
- Portal live and usable right away
- Product registered independently
- QR code generated and linked to the document
- IFU uploaded in multiple languages for the same product
- Avoidable paper cost, calculable right now
- Validation documents available for paying users
Why look into it now, not later
Putting it off doesn't mean standing still. It means continuing to bear the same cost on every new production run, every new batch, every new language, every document update.
The right time to evaluate Scan & Care isn't once the process has already become unmanageable. It's before the next major update, before the next significant reprint, before the next batch.
Frequently asked questions
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Can I start without buying right away?Yes. The free plan lets you start on your own for 12 months, managing up to 5 products with multi-language documentation up to 5 languages per product.
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What happens after the 12 months?At the end of the 12 months, if you want to keep your published IFUs active and working, you can move to a paid plan.
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Does Scan & Care completely replace the paper leaflet?It depends on the sector, the product, the market and the applicable requirements. Scan & Care enables controlled digital management of IFUs, leaflets and manuals accessible via QR code, in an environment designed for regulated processes.
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Why isn't it enough to just upload a PDF to a website?Because the problem isn't just making a file available. The problem is governing version control, access, updates, traceability and document consistency over time.
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What's the difference between a regular QR code and Scan & Care?A regular QR code is just a link. With Scan & Care, the QR code is connected to a document publishing and management system that you can update and control.
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How much can I save?It depends on volumes, unit cost, products, languages, markets, updates and reprints. A leaflet can indicatively cost between €0.01 and €0.10 per copy: use the calculator above to get a sense of your company's current cost.
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Are validation documents included in the free plan?No. Validation documents required by notified bodies or other authorities are available in the portal for users on paid plans.
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Is it suitable for pharmaceutical, cosmetic and medical device companies?Yes. Scan & Care is designed for pharmaceutical, cosmetic and medical device companies that manage documentation in regulated contexts.
You don't have to buy on trust
With the 12-month free plan you can enter the portal, create your user, register up to 5 products, upload IFUs or multi-language documents up to 5 languages per product, and generate QR codes. You can try the real workflow, see how digital publishing works, and assess the impact on paper management before making a bigger decision.
Start with the 12-month free plan
Register your first 5 products, upload multi-language IFUs, generate QR codes and decide whether printing everything is still the most efficient choice for your company.
Start free for 12 months